How To Import Outlook Contacts Into Apple Mail


Exporting Outlook Contacts

Exporting your Outlook contacts is the first step in the process of transferring them to Apple Mail. By following these simple steps, you can ensure a smooth transition:

  • Launch Microsoft Outlook and navigate to the “File” tab at the top left corner of the screen.
  • From the dropdown menu, select “Open & Export” and then choose the “Import/Export” option.
  • In the Import and Export Wizard, select “Export to a file” and click “Next”.
  • Choose “Comma Separated Values” as the file type and click “Next”.
  • Select the “Contacts” folder and click “Next”.
  • Now, browse to choose a location to save the exported file and give it a recognizable name.
  • Review the options and ensure that “Export “Contacts” from folder: Contacts” is selected.
  • Finally, click “Finish” to export your Outlook contacts to a CSV file.

Once you have successfully exported your Outlook contacts, you can proceed to the next step of importing them into Apple Mail.

Preparing the Exported File

Before you can import your Outlook contacts into Apple Mail, you need to prepare the exported file. Follow these steps to ensure a seamless transfer of your contacts:

  • Locate the exported CSV file on your computer.
  • Open the CSV file using a text editor or a spreadsheet application such as Microsoft Excel or Google Sheets.
  • Review the contents of the CSV file. Ensure that all the contact information is properly formatted and organized in separate columns.
  • Make any necessary adjustments or corrections to the data. This may include removing duplicate contacts, formatting names and addresses consistently, and checking for any missing or inaccurate information.
  • Save the modifications made to the CSV file.
  • If you used a spreadsheet application to open the CSV file, export it back to CSV format to ensure that it is in the correct format for importing into Apple Mail.

By preparing the exported CSV file, you are ensuring that your contact information is clean, organized, and ready for the import process. Once you have completed these steps, you are ready to import your Outlook contacts into Apple Mail.

Importing Contacts into Apple Mail

Importing your Outlook contacts into Apple Mail is a straightforward process. Follow the steps outlined below:

  • Launch Apple Mail on your Mac.
  • In the menu bar, click on “File” and select “Import Mailboxes” from the dropdown menu.
  • A new window will appear. Select “Files in mbox format” and click “Continue”.
  • Navigate to the location where you saved the modified CSV file, select it, and click “Choose”.
  • Apple Mail will begin importing the contacts from the CSV file. This process may take some time, depending on the size of the file.
  • Once the import is complete, Apple Mail will show a confirmation message.

With these steps, you have successfully imported your Outlook contacts into Apple Mail. The imported contacts will now be available in the Contacts or People section of Apple Mail, ready for you to use in your email communications.

Remember to review the imported contacts to ensure that all the information has been transferred correctly. If you encounter any issues during the import process, double-check the formatting of the CSV file or seek additional support from Apple or Microsoft.

Confirming Contacts in Apple Mail

After importing your Outlook contacts into Apple Mail, it is important to confirm that the contacts have been successfully transferred and are accessible. Here are the steps to verify your contacts in Apple Mail:

  • Open Apple Mail on your Mac.
  • In the menu bar, click on “Window” and select “Contacts” or “People” from the dropdown menu. Alternatively, you can press Command + 1 on your keyboard to open the Contacts pane.
  • The Contacts or People pane will open, displaying a list of all your contacts.
  • Scroll through the list and make sure that all your imported Outlook contacts are visible.
  • Verify that the contact details, such as names, email addresses, phone numbers, and notes, are accurate and intact.
  • If you have a large number of contacts, you can use the search bar at the top of the Contacts pane to quickly find a specific contact.

By following these steps, you can confirm that your Outlook contacts have been successfully imported into Apple Mail. If you notice any discrepancies or missing contacts, double-check the exported CSV file and the import process to ensure that everything was done correctly.

With your contacts now available in Apple Mail, you can easily send emails and stay connected with your personal and professional network.