11 Best Paper Scanner for 2024

Are you tired of the tedious task of manually scanning documents? Look no further! In this article, we will explore the 11 Best Paper Scanners for 2023. These cutting-edge devices offer advanced features, high-resolution scanning capabilities, and user-friendly interfaces to help you efficiently digitize your documents. Whether you need a scanner for your home office, business, or on-the-go use, our expertly curated list will guide you in finding the perfect scanner to meet your needs. Say goodbye to stacks of paper cluttering your workspace and embrace the convenience of these top-rated paper scanners.

Epson WorkForce ES-50 Portable Scanner

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Overall Score: 8.5/10

The Epson WorkForce ES-50 Portable Sheet-Fed Document Scanner is the fastest and lightest mobile single-sheet-fed scanner in its class. This small and portable scanner is perfect for on-the-go scanning. It can scan a single page in as fast as 5.5 seconds and is compatible with both Windows and Mac. The versatile paper handling allows you to scan documents up to 8.5 x 72 inches, as well as ID cards and receipts. With the included Epson ScanSmart Software, you can easily scan, review, and save your documents. The scanner is USB powered, so there's no need for batteries or an external power supply. It also includes Nuance OCR for creating searchable PDFs and editable Word and Excel files. Overall, the Epson WorkForce ES-50 is a compact and efficient document scanner for both PC and Mac users.

The Epson WorkForce ES-50 Portable Sheet-Fed Document Scanner is a reliable and convenient scanning solution for both PC and Mac users. It offers fast scanning speeds and versatile paper handling options, making it suitable for various document types. The included Epson ScanSmart Software streamlines the scanning process, allowing users to easily scan, review, and save their documents. The scanner’s compact and lightweight design makes it perfect for on-the-go scanning needs. However, it’s worth noting that the scanner can only scan one page at a time and may have alignment issues for certain document types. Overall, if you’re looking for a portable and efficient document scanner, the Epson WorkForce ES-50 is a great choice.

Epson Workforce ES-400 II Document Scanner

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Overall Score: 8.5/10

The Epson Workforce ES-400 II Color Duplex Desktop Document Scanner is a high-performance scanner that offers reliable and efficient document scanning capabilities for both home and office use. With its Single-Step Technology, it can scan up to 35 ppm/70 ipm, capturing both sides of a document in one pass. The robust 50-sheet Auto Document Feeder easily accommodates multiple paper types and sizes in one batch, making it quick and easy to scan stacks of paper. The scanner also comes with powerful software, including the intuitive Epson ScanSmart Software, which allows for easy scanning, previewing, and uploading to the cloud. It also offers intelligent color and image adjustments, as well as Optical Character Recognition (OCR) for creating searchable PDFs and converting scanned documents to editable Word and Excel files. The Epson Workforce ES-400 II is a reliable and versatile scanner that simplifies file management and enhances productivity.

The Epson Workforce ES-400 II Color Duplex Desktop Document Scanner is a highly recommended scanner for both home and office use. It offers fast and efficient scanning with its Single-Step Technology and 50-sheet Auto Document Feeder. The included Epson ScanSmart Software simplifies file management and allows for easy sharing and collaboration. The scanner’s intelligent color and image adjustments, as well as OCR capability, enhance the scanning experience and productivity. Although it lacks wireless connectivity and the software could be improved, the Epson Workforce ES-400 II delivers high-quality scanning results and reliable performance. Overall, it is a valuable tool for anyone looking for an efficient and versatile document scanner.

Canon imageFORMULA R10 Portable Document Scanner

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Overall Score: 8.5/10

Stay organized with the Canon imageFORMULA R10 Portable Document Scanner. This lightweight and portable scanner allows you to easily convert your paper documents into digital formats. It can scan both sides of a document simultaneously at up to 12 pages per minute, making it fast and efficient. The scanner works with both Windows and Mac devices, and the built-in software requires no installation. With high-quality imaging technology, you'll get great-looking output in color, black-and-white, or grayscale. The scanner also has a sustainable design that meets ENERGY STAR guidelines. Overall, the Canon imageFORMULA R10 is a convenient and reliable option for home or office use.

The Canon imageFORMULA R10 Portable Document Scanner offers convenience and efficiency for converting paper documents to digital formats. Its lightweight and portable design make it easy to use from anywhere, and the built-in software eliminates the need for installation. The scanner produces high-quality output and is compatible with both Windows and Mac devices. While it may have some limitations in terms of scan speed and software accessibility, overall, it is a reliable and effective option for home or office use. Whether you need to digitize receipts, business cards, or legal documents, the Canon imageFORMULA R10 is a great choice.

Brother DS-940DW Mobile Document Scanner

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Overall Score: 8.2/10

The Brother DS-940DW is an ultra-compact and wireless mobile document scanner. With its sleek and portable design, it can fit virtually anywhere, making it perfect for on-the-go scanning. The scanner features fast speed and duplex scanning, allowing for quick and efficient scanning of single and double-sided documents. It also offers real mobility with its embedded lithium-ion battery and micro SD card support, making it a standalone device. The Brother DS-940DW supports driverless scanning and is compatible with multiple operating systems. It also includes image and text optimization features, such as automatic color detection and text enhancement. With its Wi-Fi connectivity, users can easily scan and save documents to their mobile devices. Overall, the Brother DS-940DW combines functionality, portability, and convenience in a compact package.

The Brother DS-940DW Duplex and Wireless Compact Mobile Document Scanner is a versatile and portable scanner that offers great convenience for users. Its ultra-compact design allows for easy transportation and storage, making it perfect for individuals on the go. The scanner’s fast speed and duplex scanning capability ensure efficient and high-quality scanning of documents. The ability to scan wirelessly and without a driver adds to its convenience and usability. However, the scanner does have some quirks, including a short battery life and slow Wi-Fi connection. Additionally, the documentation and setup instructions could be improved. Overall, the Brother DS-940DW is a reliable and feature-packed mobile document scanner that is great for both personal and professional use.

Xerox XD-COMBO Document Scanner

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Overall Score: 7.8/10

The Xerox XD-COMBO Duplex Combo Flatbed Document Scanner is a versatile scanning solution for both PC and Mac users. With its automatic document feeder, it can quickly scan up to 25 ppm/50 ipm at 300 dpi, making it perfect for fast-paced environments. The scanner supports a wide range of media, including ID cards, passports, photos, documents, receipts, and checks. It is equipped with Visioneer Acuity technology, which enhances the visual clarity of scanned images. The scanner also features one-touch scanning, allowing users to easily save scanned documents in their preferred file format. While the software included with the scanner may be confusing and outdated, the hardware itself performs excellently. Overall, the Xerox XD-COMBO Duplex Combo Flatbed Document Scanner is a reliable and efficient solution for all your scanning needs.

The Xerox XD-COMBO Duplex Combo Flatbed Document Scanner is a reliable and efficient scanning solution with its fast scanning speed, versatile media handling, and enhanced image quality. While the software included with the scanner may be confusing and outdated, the hardware itself performs excellently. It is perfect for users who need to scan large volumes of documents quickly. However, individuals who frequently need to scan thick, large books may find the scanner’s design limitations frustrating. Overall, the Xerox XD-COMBO Duplex Combo Flatbed Document Scanner is a great option for those in need of a reliable and efficient scanning solution.

MUNBYN Portable Scanner

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Overall Score: 7.5/10

The MUNBYN Portable Scanner is a lightweight and easy-to-use device that allows you to scan photos, documents, book pages, and more. It features a 900dpi scan resolution, which produces clear and high-quality digital files. The scanner is portable and can scan up to A4 size documents. It does not require a driver, making it easy to connect to a computer via USB cable and transfer your scanned files. The device comes with a 16G SD card for easy storage of scan files. With the included OCR software, you can easily convert PDF scan files into Word or Excel format and edit them. Overall, the MUNBYN Portable Scanner is a convenient and efficient tool for digitizing your documents and images.

The MUNBYN Portable Scanner is a practical solution for anyone looking to digitize their documents and photos. Its compact and lightweight design makes it easy to carry around, and the 900dpi scan resolution ensures that you get clear and high-quality scans. The scanner does not require a driver, making it convenient to connect to your computer via USB and transfer your files. The included 16G SD card provides ample storage for your scan files, and the OCR software allows for easy conversion of PDF files into editable formats. While it may require extra batteries for power and may be challenging for users with limited technology knowledge, overall, the MUNBYN Portable Scanner is a reliable and efficient tool for all your scanning needs.

Plustek PS186 Document Scanner

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Overall Score: 8/10

The Plustek PS186 Desktop Document Scanner is a powerful and versatile scanner that turns paper documents into searchable, editable files. With its 50-pages Auto Document Feeder and support for Windows 7/8/10/11, this scanner makes digitalizing your documents a breeze. It features an Info Barcode function for automatic categorization of complicated documentation, as well as intelligent color and image adjustments for optimal results. The scanner also allows for easy file transfer to FTP servers or personal NAS. Compact in size and easy to use, the Plustek PS186 is an essential tool for any office or home setup.

The Plustek PS186 Desktop Document Scanner is an excellent choice for those looking to digitize their paper documents. It offers a range of features to enhance and streamline the scanning process, with customizable settings and automatic categorization. While there are some minor drawbacks, such as a lack of clear instructions and occasional crashes, the overall performance of this scanner is commendable. It is compact, easy to use, and delivers fast and accurate scans. Whether you’re scanning black and white documents or need to digitize color files, the Plustek PS186 is a reliable and efficient choice.

Epson Workforce ES-60W Scanner – Fast, Wireless, Portable

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Overall Score: 8.5/10

The Epson Workforce ES-60W is a wireless portable sheet-fed document scanner that offers a compact and on-the-go scanning solution. With groundbreaking speed, it can scan a single page in as fast as 4 seconds. You can wirelessly scan documents to your PC, Mac, iOS or Android device, making it incredibly convenient. The scanner comes with Epson ScanSmart Software, which provides smart tools for easy scanning and organizing of documents. It also includes Nuance OCR software for creating searchable PDFs and editable Word and Excel files. The scanner has versatile paper handling capabilities, allowing you to scan documents up to 8.5" x 72", as well as ID cards and receipts. Overall, the Epson Workforce ES-60W is a powerful and portable document scanner that offers fast and efficient scanning for both personal and professional use.

The Epson Workforce ES-60W is an impressive wireless portable document scanner with excellent performance and convenient features. It offers fast scanning speed, wireless connectivity, and versatile paper handling capabilities. The inclusion of OCR software and the ability to scan directly to the cloud make it a powerful tool for organizing and archiving documents. While there are some minor drawbacks such as limited network connectivity options and the absence of a carrying case, the overall performance and convenience of this scanner make it a great choice for both personal and professional use. Whether you need to scan documents on-the-go or want to declutter your office space, the Epson Workforce ES-60W is a reliable and efficient solution.

Plustek Tabloid Size Flatbed Scanner

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Overall Score: 7.8/10

The Plustek Tabloid Size Large Format Flatbed Scanner is designed for scanning A3 and legal size documents, making it ideal for libraries, schools, and small home offices. It features a LED light source that saves energy and eliminates the need for warm-up time. The scanner also has a one-touch button for convenient and hassle-free operation. With its powerful software bundle, including ABBYY FineReader 12 for enhanced OCR accuracy, you can easily share and manage your scanned files. The scanner supports both Mac and PC platforms. Despite some limitations, such as the black background and the need for additional software, the Plustek Tabloid Size Large Format Flatbed Scanner offers good quality scans and is a cost-effective option for those needing to scan oversized documents.

The Plustek Tabloid Size Large Format Flatbed Scanner offers excellent value for users needing to scan oversized documents. While it has some limitations, such as the black background and the need for additional software, its large scanning area, energy-efficient design, and powerful software bundle make it a cost-effective choice. The scanner delivers good quality scans and is compatible with both Mac and PC platforms. It is particularly suitable for libraries, schools, and small home offices. Overall, the Plustek Tabloid Size Large Format Flatbed Scanner is a reliable and convenient option for those in need of a tabloid-size scanner.

Brother Wireless Document Scanner

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Overall Score: 8.5/10

The Brother ADS-1700W Wireless Document Scanner is a compact and versatile scanner designed for home, home office, or on-the-go professionals. With fast scan speeds and easy-to-use features, this scanner makes organizing and digitizing documents a breeze. It can scan single and double-sided documents in a single pass at speeds of up to 25 ppm, and it has a 20-page auto document feeder for convenient batch scanning. The ADS-1700W is compatible with various scan-to destinations, including files, OCR, email, network, FTP, cloud services, mobile devices, and USB flash drives. It features wireless scanning to PC, cloud apps, mobile devices, and network destinations, as well as a dedicated card slot for scanning business and photo ID cards. The scanner also offers image and text optimization features, such as automatic color detection/adjustment, image rotation, bleed through prevention/background removal, and text enhancement. Overall, the Brother ADS-1700W Wireless Document Scanner is a reliable and efficient tool for streamlining your document management process.

The Brother Wireless Document Scanner, ADS-1700W, offers impressive scan speeds, user-friendly features, and versatile connectivity options. It is a compact and reliable tool for home, home office, or on-the-go professionals. With its efficient document management and optimization features, this scanner can greatly streamline your workflow. While some users may experience challenges during the initial setup process and there may be limited options when using the display, the overall performance and quality of this scanner make it a worthwhile investment. Whether you need to scan documents, receipts, or ID cards, the Brother ADS-1700W is a reliable and efficient choice. Upgrade your scanning capabilities with this powerful and easy-to-use wireless document scanner.

CZUR Shine Ultra Smart Portable Document Scanner

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Overall Score: 8.2/10

The CZUR Shine Ultra Smart Portable Document Scanner is a high-resolution and AI-powered scanner designed for A3 and A4 documents. It features CZUR's patented flattening curved book page technology, USB document camera functionality, and fast scanning speed. With the ability to scan 180+ languages and convert files to various formats, this scanner is versatile and efficient. It is also height adjustable, portable, and comes with a 1-year warranty. Although it has received positive reviews for its ease of use and speed, there are some minor drawbacks, such as difficulty scanning glossy pages and out-of-focus images. Overall, the CZUR Shine Ultra Scanner offers impressive features and performance, making it a valuable tool for scanning documents and books.

The CZUR Shine Ultra Smart Portable Document Scanner offers impressive features and performance. Its fast scanning speed, ease of use, and versatile file conversion options make it a valuable tool for individuals or businesses that frequently need to scan and digitize documents. However, the scanner may struggle with glossy pages and produce out-of-focus images in some cases. Overall, it provides efficient and high-quality scanning capabilities, making it a reliable choice for those who value speed and convenience in their scanning tasks.

Buyer's Guide: Paper Scanner

When it comes to managing documents and keeping our papers organized, paper scanners have become an essential tool. Whether you need to digitize receipts, contracts, or even old photographs, a reliable paper scanner can save you time, space, and help you declutter your physical files. To ensure you make an informed decision while purchasing a paper scanner, here is a detailed buyer's guide:

Types of Paper Scanners

There are different types of paper scanners available, each with its own unique features and functionalities. Here are the most common ones:

• Flatbed Scanners: These scanners are similar to photocopiers and have a flat glass surface where you place your paper. They are versatile and can scan multiple pages as well as delicate or oddly-sized items.
• Sheetfed Scanners: These scanners are designed to handle loose sheets of paper. You feed the documents through a slot or tray, and they are automatically pulled into the scanner. Ideal for high-volume scanning.
• Portable Scanners: These compact scanners are great for people on the go. They are lightweight, easy to carry, and can scan documents directly without the need for a computer.
• All-in-One Printers: Many traditional printers now come equipped with scanning capabilities. They are ideal for those who need both printing and scanning functions in a single device.

Key Factors to Consider

To make the right choice while buying a paper scanner, keep the following factors in mind:

• Scanning Speed: Consider how many pages per minute (PPM) a scanner can handle. If you have a large amount of scanning to do, a faster scanner will save you valuable time.
• Resolution: The scanning resolution is measured in dots per inch (DPI). While standard resolution (300-600 DPI) is sufficient for most documents, higher resolutions (1200 DPI or more) are ideal for scanning photos or images.
• Automatic Document Feeder (ADF): An ADF allows you to stack multiple pages and scan them automatically, without needing to feed each page individually. It is especially useful for batch scanning and freeing up your hands.
• Duplex Scanning: This feature enables the scanner to scan both sides of a page without manually flipping it. Duplex scanning saves time and is vital when working with double-sided documents.
• Connectivity: Check which type of connectivity options the scanner offers. USB is common, but some models also provide Wi-Fi or Ethernet connectivity for network scanning or remote access.
• Software Compatibility: Ensure that the paper scanner is compatible with your operating system and any specific software you plan to use for scanning, such as Adobe Acrobat or document management systems.

Additional Features and Considerations

Here are some extra features and considerations that may enhance your scanning experience:

• OCR (Optical Character Recognition): OCR software converts scanned documents into editable and searchable text. This feature is useful when you want to be able to search for keywords within your scanned files.
• Size and Weight: If portability is important to you, consider a small and lightweight scanner that fits your needs, especially if you frequently travel or have limited space.
• Supported Paper Sizes: Some scanners can only handle letter or legal-sized paper, while others can accommodate larger formats like A3 or even more unconventional sizes. Ensure the scanner supports the paper sizes you commonly use.
• Specialized Scanners: Depending on your specific requirements, there are specialized scanners available for scanning business cards, receipts, or even large-format artwork. Consider these options if necessary.
• Brand and Warranty: Research different brands, read reviews, and consider the warranty offered by the manufacturer. A reputable brand with good customer support can provide peace of mind.