The rhythm of business life is unimaginable without overseas business trips. Planning a business trip to Dubai can be a stressful endeavor. In addition, in this situation, it is worth dealing not only with the technical issues of the trip but also to pay enough attention to the business aspect of the trip – to think about meetings, what exactly will be discussed during the negotiations, and so on. Proper planning will allow you to focus on work and have a great time on a business trip without unnecessary hassle.
If you are traveling for the first time, many planning points can be missed due to ignorance. In particular, only some pay due attention to the transfer, which is one of the most important aspects. You and your company will definitely not gain prestige if you come to a meeting or negotiations by taxi. It is best to rent Mercedes A Class in Dubai – a premium car that will immediately add a few points in your favor before the meeting. In addition, car rental is an excellent way to ensure complete freedom of movement, no need to be tied to a complicated public transportation schedule, and no risk of being late or missing an important meeting.
How to plan a successful business trip to Dubai
Successful business travel needs proper planning of all aspects. At first glance, it may seem like a fairly simple process, but you need to pay attention to many nuances, which can be quite difficult. While preparing for a corporate trip to Dubai, it is worth considering many factors:
- Dynamic airfares;
- Flight cancellation;
- Emergencies;
- Overcrowded hotels with tourists;
- Getting around the city;
- Leasing a car of the appropriate class.
Here are the main planning points to ensure your business trip goes the way it should:
1. Determine the purpose of the business trip
Planning a corporate trip starts with defining a clear purpose. Each company may have a different purpose for a particular business trip: meeting a potential client, supporting partners, participating in a corporate event, and so on. Having a goal will allow for a clear assessment of the trip’s success in the future.
2. Plan your financial budget
Business travel, after labor costs, is the second largest expense for a company. Proper budget planning is one of the most important tasks. Making an appropriate budget, including flight, accommodation and other expenses, is necessary. It is worth noting that renting a car will be much cheaper than using taxi services or public transportation.
3. Research your arrival point and develop itineraries
While planning a trip to Dubai, it is worthwhile to learn the local geography, customs, as well as business etiquette. It is also required to know the local laws and peculiarities. Remember to work out all the routes. If you use a rented car, it is worth thinking about the route from the airport to the hotel and from the hotel to the meeting places.
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4. Take care of transportation
It’s not enough to book plane tickets to Dubai. It’s also worth considering how exactly you will get around the city. In this situation, it is best to rent a car. This way, you are guaranteed to have a pleasant experience and minimize the likelihood of delays and other problems. Hiring a car boasts several advantages over using public transportation:
- Comfort. A business trip to Dubai can be unrestricted by suffocating public transportation. A car with or without a driver will allow you to get to negotiations easily, a business meeting in a restaurant or other places during simple walks around the city.
- Time saving. Traveling by public transportation and waiting for a taxi can take too much time. Hiring a car allows you to intelligently distribute your time, protecting yourself from aimless waiting for transportation.
It is best to contact a specialized car rental company to do everything as it should be done. Note that it is also worth competently choosing the appropriate class of car. If you want to demonstrate your company’s prestige, it is best to choose a prestigious car – Mercedes and other similar brands.
5. Hotel accommodation
Booking a hotel is an important task. There are several things to consider in this situation: budget and comfort of accommodation. Also, location plays a huge role. Most often, hotels in the center of Dubai are chosen so that from there, it is comfortable to get to any point of the city for business meetings. In addition, renting a vehicle will be very useful in this situation. It is best to arrange with the company to have a car waiting at the airport, from where you can easily get to the hotel.
6. Travel documents
It is worth worrying about all the travel documents you need to travel to the UAE. You need to get a passport (if you already have one, it should be valid for at least 6 months) and other necessary documents.
If you go for a luxury car rental, you should also worry about your driver’s license in advance. You must have an international driver’s license or any other document valid in the UAE that allows you to drive a car.
7. Insurance
Corporate travel insurance will protect your employees from any force majeure. It is worth noting that car rental companies immediately include car insurance costs. It would help if you familiarize yourself with the terms of this contract. You can also consider additional insurance, which will protect you from unforeseen circumstances during a business trip.
8. Contact partners, clients and make appointments
If you plan to attend various meetings with important people during your trip, it is worth contacting all parties involved in advance, it is also required to exchange contact information to improve communication. Your clients or partners will also need to meet with you, so it’s worth letting them know you’re coming.
To summarize
To maintain the rhythm of business life during a corporate trip to Dubai, it is worthwhile to approach the issue of planning a trip to another city wisely. One of the most important aspects is ensuring freedom of movement around the city, accommodation and a clear schedule of business events worth attending.
